To start this off, facilities management is a difficult role to describe. However here it’s described as, a profession that encompasses various disciplines to assure functioning, comfort, safety, and efficiency in the physical environment. Most of the work is handled by facility managers.
Who are facility managers?
As employees of the firm that owns and maintains a facility, facility managers may also work for a facility management company that manages the complex on a contract basis for the owner.
They provide security, maintenance, and the workplace in addition to ensuring that the needs of the organization and its employees are met. An organization’s facilities manager is responsible for ensuring that every service necessary for the organization’s operations is available.
Compared to most professions, a facility manager probably has more on his plate than anyone else does. For a company that wants to grow, they need the services of a facilities management company yet surprisingly the benefits that come with it are often underestimated by most businesses.
In case you’re still “blue” about what exactly a facilities management company does, this article will explain that and more. Here’s a starter for you…
· Supporting employees to run the businesses
Making employees feel comfortable is the primary goal of a facilities manager. That’s because it’s a great way to improve efficiency and productivity while also generating a nice work environment. Among the many ways that facility managers assist their employees is
Employee support as provided by a facilities Management Company includes
- Keeping track of employee information
- Planning and organizing workspaces
- Emergency preparedness
- Facilitation of space usage & movement
Under providing support, employees working in the workplace rely on facility managers as a link between the workplace and them. The facilities management company is responsible for resolving any difficulties with the safety of employees as well as visitors, and the office premises in general. They need to ensure that the occupants are safe and business is running smoothly.
· Creating processes
The functions of facilities Management Company are meaningless without a method to guide them. Workplace order can be done by creating processes that guide them and employees. There is a system of expectations created when there is order, which leads to better organization and a more productive workplace.
Here are some of the many processes that keep the workplace running.
- Work order request submission
- Ensuring guests and visitors are attended to and are comfortable.
- Creating a plan of action in the event something goes wrong.
- Making reservations for visitors
Here facilities managers are tasked to identify governance areas and create processes to run them. If a business hasn’t been doing well, its role is to put things in order by constructing a repeatable structure for handling that issue in the future.
Also, the scope of facility management extends to developing processes. Incorporating new processes may require the involvement of multiple departments as well as personnel, assets, equipment, and spaces, all of which connect the many components of the company.
· Facility maintenance and improvement
One of the roles of a facility management company is to handle maintenance and upgrading of the physical building. Also, if you contacted a facilities management company, they’d probably tell you their role is to handle facility maintenance and upgrading, which is not their only or course. Office buildings and factories are the most common types of facilities in the corporate world, including sports complexes and jails, hospitals, hotels, and retail outlets that can be maintained and improved.
Nevertheless, this is also the broadest range of requirements for facility managers. In addition to building maintenance, it entails fostering partnerships, future planning, and asset management.
Here are some of the many responsibilities under facility maintenance and improvement
- Maintenance, Repairs, and building improvement
- Identifying and maintaining contracts with vendors
- Internal and external property management
- Cleaning and decoration of the workplace
Everything related to a physical building falls under the purview of a facility manager. In terms of costs, facilities come in second place only behind payroll, thus it’s up to a facility manager to turn the workplace into a competitive asset, rather than a cost center. Making sure facilities are suitable for those who will use them is important.
· Merging technology to streamline processes
The demand for facility managers to understand and apply technology has never been greater. Office management systems collect and analyze data, allowing for key business and workplace choices. Facility managers are responsible for identifying and deploying the best technology.
When it comes to merging physical technology, the IT department is usually in charge of it. How these resources are selected and utilized, however, is up to the facility managers.
Here are some ideas on how technology is applied in workplaces
- Research on the internet based on information collected and company needs such as tracking building services, space management, and work projects.
- Using IoT devices in our everyday facilities processes
- Calculating the cost, return on investment, and benefits of internet technologies
- Through the use of gathered data, workplaces can be understood
You should know that not all office technology relies on collecting data. Safeguards like access control systems and automation technology help to streamline procedures. And while any networked device or software has a data component, the main relevance of most technology is in its operation.
Workers are supported both from within and outside as well by contracted facility managers. They set up systems for order and organization in the workplace be it in schools, restaurants, or hospitals. As a result, they’re responsible for the repair and upgrading of these actual facilities. Complex integrations are created by them to maximize the value of data collected making it easier for these facilities to be successful.
With these roles put together, put together, we can see a facilities Management Company does for other facilities every day in their daily lives. For these and more, companies that offer facilities management London-based can help create working processes for your business. Their main goal is to optimize the workplace so that it can assist every area of the business. Ultimately, however, it’s about laying the groundwork for the company’s future success.